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Bylaws

This is a translation into English of a document originally written in Swedish. This translation is not made by an authorized translator, and may not be used as a binding document, legally or otherwise. In the eventuality of a difference in meaning between this translation and the original document, the original document must be used. Changes in this translation must be made immediately following, and corresponding to, any changes in the original document and to remove difference in meaning. All changes to this document must be approved by an Annual Meeting as defined in §15


§1

The PhD Students’ Council of the Faculty of Science and Technology (TNDR) is a cooperative organization for PhD students at departments and subjects within the Faculty of Science and Technology.

§2 Aim

TNDR shall work for good conditions for the students within the postgraduate program, concerning contents of the program, supervision, economic conditions and social benefits. TNDR shall moreover monitor the students’ interests in research politics.

§3 Members

Each department elects one subject representative and one substitute in TNDR in a procedure determined by the concerned PhD students. The subject representative has one vote in TNDR and at the Annual Meeting. If there is no subject representative, the PhD students present from the department in question elect a temporary representatives at the meeting. The term of office is one working year. In case of a vacancy, a new representative is elected.

§4 Board

The Board of TNDR consists of a chair, vice chair, treasurer, secretary, information officer, and director of social events, and is elected by the Annual Meeting. The Board nominates any other officers required. Any PhD student admitted within the Faculty of Science and Technology is eligible. The term of office is one working year. TNDR is decisive when at least four subject representatives are present. Decisions in TNDR are taken by simple majority. In the case of a tie, lottery shall be used. Se, however, §17.

§5 Working year

The working year of TNDR is from July 1st (included) to June 30th (included).

§6 Auditors

The account of the association and the management of the board shall be examined by at least one auditor. The auditor is elected by the Annual Meeting.

§7 Meetings

The call and agenda of every meeting as well as the minutes from the previous meeting shall be sent to all PhD students admitted within the Faculty of Science and Technology. The call shall be sent no later than one week before the meeting. At each meeting, the minutes shall be written down, attested and archived.

§8

Persons outside TNDR may be called and co-opted, without the right to vote, to meetings within TNDR.

§9

Every PhD student within the Faculty has the right of attendance, speech, and proposition at the meetings of TNDR.

§10

It lies within the responsibilities of representatives in TNDR to ensure that information from TNDR to the concerned department/division reaches all PhD students.

§11

It lies within the responsibilities of the representative of each subject to inform about the treatment of any issue on the level of the department/division that is of interest to TNDR, as it lies within the responsibilities of representatives to boards and committees to report to TNDR on how different issues have been settled there. The terms boards and committees refer to the boards and committees included in §17, item 7.

§12

Members of the Board, subject representatives, and representatives to boards and committees should participate in all TNDR meetings during the working year in question. Members of the Board and representatives to boards and committees that are unable to take part in a meeting shall notify a member of the Board in advance. Representatives to boards and committees are moreover responsible to ensure that the communication between TNDR and the board or committee in question is not affected by this circumstance.

§13

Each Faculty Board meeting should be prepared in TNDR. TNDR should strive for PhD students from the subject in questions to be present during treatment of subject specific issues in TNDR.

§14

TNDR should, when considered necessary, issue written notes to the National Agency for Higher Education, the University Board, the Faculty, Sections, Department Boards, Department Collegia and similar organizations, in matters within its competence.

§15 Annual Meeting

The highest authority of the council is the Annual Meeting. The Annual Meeting shall be held each year before the end of the month of June, upon a call from the Board.

§16

Call and agenda to the Annual Meeting shall be distributed as described in §7.

§17

Apart from election of meeting officers, the following matters shall be treated at the Annual Meeting:

1.     Approval of call procedure

2.     Proposition to approve the agenda

3.     The activity report of the Board, together with the financial statement

4.     Election of chair

5.     Election of other board members

6.     Authority for treasurer and chair to sign individually

7.     Election of ordinary representatives and substitutes to boards and committees (when applicable: suggestion to the Student Union)

8.     Election of election committee

9.     Election of auditor(s)

10.  Issues that, at an ordinary TNDR meeting, have been decided to be treated at the Annual meeting, or that an individual PhD student has proposed to the Board at no later than two weeks before the Annual Meeting.

He or she is eligible to the positions on the proposed agenda, who is a PhD student within the Faculty of Science and Technology at Uppsala University at the time of the election. Previously elected representatives, who are no longer PhD students, may be co-opted at the Annual Meeting. In the case of a vacancy, elections to the vacant position may be done later. No decision can be taken in a matter that has not been included in the agenda.

§18

An additional Annual Meeting may be held when the Board conciders necessary or when representatives from at least four departments or divisions at the Faculty request it to the Board. At an additional Annual Meeting, no decision can be taken in a matter that has not been included in the agenda. The chair of TNDR shall serve as chair of the meeting, unless the meeting decides otherwise. Minutes for the meeting  shall be written down, and attested by the attestant elected at the meeting. Call and agenda to an additional Annual Meeting shall be distributed as described in §7.

§19 Proposition of relief of responsibility for the board

The proposition of relief of responsibility for the board should be handled at a council meeting after the working year has ended, see §5, but no later than 6 months after the annual meeting. An approved version of the auditor’s report is needed for granting discharge of the board.   

§20 Change of the bylaws of the organization

Any decision to chanbe the bylaws of the organization shall be taken at an ordinary Annual Meeting. Suggestions to changes in the bylaw shall be distributed to the members no later than one week before the Annual Meeting.